Privacy Policy

CollabAId (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, share, and protect your data when you use our website, mobile application, and related services (collectively, the “Platform”).

1. Information We Collect

We collect information to provide and improve our services. This includes:

a) Information You Provide

  • Account Information: Name, email, role (student, faculty, researcher), institution, password (if applicable).
  • Profile Information: Resume/CV data (skills, projects, certifications, publications), academic interests, social links.
  • Project Information: Details of hosted or joined projects, collaborations, and communications.
  • Communications: Messages, group chats, and support queries.

b) Information Collected Automatically

  • Device & Log Data: IP address, browser type, OS, app version, device identifiers.
  • Usage Data: Features accessed, search queries, interactions (likes, swipes, matches).
  • Cookies & Similar Technologies: To improve website functionality and analytics.

c) Information from Third Parties

  • Institutional integrations (Single Sign-On, Learning Management Systems).
  • Publicly available academic or professional data (if voluntarily linked).

2. How We Use Your Information

We process personal information for the following purposes:

  • To create and manage your account.
  • To provide AI-powered collaboration recommendations.
  • To enable project hosting, joining, and communication.
  • To personalize user experience (suggestions, opportunities).
  • To improve, test, and secure our services.
  • To comply with legal obligations.
  • To generate anonymized, aggregated insights for universities and industry partners.

3. Legal Basis for Processing (GDPR Compliance)

For users in the EU/EEA, we rely on:

  • Consent: For resume parsing, personalized suggestions, and marketing.
  • Contractual necessity: To provide requested services.
  • Legitimate interests: To enhance platform functionality and security.
  • Legal obligations: For compliance with applicable laws.

4. Data Sharing & Disclosure

We do not sell personal data. We may share data only with:

  • Universities & Institutions: For institutional subscriptions, performance tracking, and accreditation reporting (subject to institutional agreements).
  • Industry Partners: Only when you apply/join opportunities.
  • Service Providers: Cloud hosting, analytics, security, communication tools (bound by strict confidentiality agreements).
  • Legal Authorities: If required by law or to enforce our Terms of Service.
  • Business Transfers: In the event of a merger, acquisition, or restructuring.

5. Data Retention

  • Personal data is retained as long as your account is active.
  • You can request deletion at any time.
  • Aggregated/anonymized data may be retained for research and analytics.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your data.
  • Correct inaccurate information.
  • Delete your account and data.
  • Restrict or Object to certain processing.
  • Withdraw Consent (without affecting prior lawful processing).
  • Data Portability (receive a copy of your data).

Requests can be sent to collabaid.tech@gmail.com.

7. Children’s Privacy

CollabAId is not intended for children under 13 years (or 16 in the EU) without parental consent. We do not knowingly collect data from minors.

8. Data Security

We use industry-standard measures to protect your information:

  • Encrypted data storage (AES-256).
  • Secure transmission (TLS/SSL).
  • Role-based access controls.
  • Regular audits and vulnerability testing.

9. International Data Transfers

As a global platform, your data may be processed outside your country. Where required, we implement Standard Contractual Clauses (SCCs) or other safeguards to ensure protection.

10. Cookies & Tracking

We use cookies and similar technologies for:

  • Session management.
  • Analytics (e.g., usage insights).
  • Personalization of recommendations.

Users can manage preferences via their browser or app settings.

11. Updates to this Policy

We may update this Privacy Policy periodically. Updates will be notified via email or in-app notifications.

12. Contact Us

For questions or concerns about this Privacy Policy, please contact us at:

CollabAId
Email: collabaid.tech@gmail.com